National History Museum
 
 

Vacancies

MANAGER: SUPPLY CHAIN MANAGEMENT

 

Application forms: PDF / MS WORD

The National Museum, Bloemfontein invites applications for the following position:

MANAGER: SUPPLY CHAIN MANAGEMENT

Main Purpose: Assist the Chief Financial Officer (CFO) with Supply Chain Management, implementation of policies and administrative support.

Key Requirements:

  • Bachelor’s degree or equivalent qualification, preferably Cost Management Accounting, Supply Chain or Business Management / Administration, Internal Audit, Accounting.
  • Excellent understanding and interpretation of Supply Chain Management practice notes, prescripts and guidelines from National Treasury and Department of Arts and Culture.
  • Minimum of three years’ work experience in Supply Chain Management or Finance.
  • Good working knowledge of Public Finance Management Act, Treasury Regulations, relevant legal frameworks, Accounting Frameworks GRAP (advantageous), Preferential Procurement Policy Framework Act, and Supply Chain Management Guidelines for Accounting Officers and Accounting Authorities.
  • Ability to establish and maintain effective working relationships with management, colleagues, suppliers, customers and the DepartmentArts and Culture.
  • Attention to detail and strong negotiation skills.
  • Excellent interpersonal relations.
  • Target driven with a sense of urgency to complete work tasks.
  • Good written and verbal communication skills.
  • Computer literacy with regard to the use of Excel, Word and PowerPoint.
  • Driver’s license

Key Responsibilities:

  • Demand Management: Conduct needs assessment by collecting and analysing relevant data and categorising commodities; Conduct a market and industry analysis; Compile a procurement plan and submit to CFO; Ensure procurement plans are in line with the budget and Annual Performance Plan (APP); Manage and execute procurement plans for the various Museum departments; Strategic sourcing of suppliers.
  • Acquisition Management: Ensure that the procurement of goods, works and services within the Museum are in accordance with procurement policies, procedures i.e. Constitution Section 217, PFMA, PPPFA, Treasury Regulations, BBBEEA and Supply Chain Management Guidelines to Accounting Officers. Oversee, coordinate and advise regarding the process of drafting the specifications/terms of reference and special conditions of the PPPFA and relevant supply chain regulations; Source quotations from prospective service providers; Scrutinising of suppliers and ensuring validity of quotations; Abide by required acquisitions processes and procedures as per relevant threshold; Set up bid committees and execute the bid and quotation processes for the acquisition of goods and services.
  • Contract Management: Implement effective management of tender and contracts registers and evaluate the performance of service providers.
  • Reporting: Capture and prepare registers, and attach supporting documentation and Submit registers to CFO for reviews.
  • Quotation Management: Source quotations from the database upon request from the custodian; Inform relevant Museum departments and send quotations for confirmation of budget; Check the process for compliance and Prepare terms of reference if so required for quotations.
  • Committee Meeting Coordination: Arrange, coordinate and facilitate committee meetings; Minute taking in evaluation/adjudication meetings and Facilitate adjudication committee meetings.
  • Manage Tender Process: Draw up the procurement plan for services and goods; Liaise with the specification committee; Advertisement of Tenders in national newspapers and tender bulletin; Check all proposals for compliance with National Treasury Regulations and Terms of Reference and Prepare memos and all administration related to the tender process.
  • Compliance: Ensure all administration related to Service Level Agreements is in order; Liaise between the Museum and the supplier; Ensure invoicing is complete and compliant; Ensure payments are compliant with standard procedures and Coordinate payments.

Closing date: 25/08/2017

Application forms as well as additional information about this vacancy are available from the National Museum at www.nasmus.co.za under Vacancies.

Enquiries: 051-4479609 or cfo [at] nasmus [dot] co [dot] za

The National Museum is committed to employment equity and redress. The National Museum is an equal opportunity employer. The National Museum reserves the right not to make an appointment.

If the National Museum has not contacted applicants within four weeks of the closing date, applications should be considered unsuccessful.

 

 

Application form

 

Application form PDF

Application form DOC